Financial Systems Information

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The University's accounting distribution strings provide the coding structure that define transactions in financial terms. The strings serve as the building blocks and foundation of the general ledger. These "blocks", called chartfields, work together in a string to facilitate accounting, reporting and budgeting. The string consists of eight individual alphanumeric "blocks", or segments, called chartfields. The seven chartfields used most commonly are described below. The eighth chartfield is called Operating Unit and is only used with JST fund and department combinations.

Definition Definition Definition  Definition   Definition  Definition Definition
Values        Values      Values        Values  Values          
             

 

Fund transfers are accounting entries that move all, or a portion of, a fund's balance to another fund. The appropriateness of a fund transfer is dependent on the characteristics of the source and destination funds, including the type of fund, the restrictions of the fund. Generally, fund transfers are allowed when the use of the source and destination funds are alike and the terms of the restricted fund does not preclude such a transfer. In general, transfers are allowed to:

  • Move funds to operating funds from restricted funds
  • Transfer funds into or between plant funds
  • Allocate and reallocate general (unrestricted) funds among budget units (by University Budget Office only)

Fund transfers are created using account codes per the matrix below. First find the row that corresponds to the fund type you are transferring from and follow the columns over until you reach the fund type you are transferring to. The intersecting cell defines the account code combination to be used for the transfer transaction. Please note that all transfers require the program code of XFER. 

Fund Transfer Matrix

Month   FTARs and Chargebacks Due to UFO Accounting Close Date Reports Available Online
July 2018 Tuesday, August 7, 2018 Thursday, August 9, 2018 Friday, August 10, 2018
August 2018 Thursday, September 6, 2018 Monday, September 10, 2018 Tuesday, September 11, 2018
September 2018 Thursday, October 4, 2018 Monday, October 8, 2018 Tuesday, October 9, 2018
October 2018 Monday, November 5, 2018 Wednesday, November 7, 2018 Thursday, November 8, 2018
November 2018 Wednesday, December 5, 2018 Friday, December 7, 2018 Monday, December 10, 2018
December 2018 Friday, January 4, 2019 Tuesday, January 8, 2019 Wednesday, January 9, 2019
January 2019 Tuesday, February 5, 2019 Thursday, February 7, 2019 Friday, February 8, 2019
February 2019 Tuesday, March 5, 2019 Thursday, March 7, 2019 Friday, March 8, 2019
March 2019 Thursday, April 4, 2019 Monday, April 8, 2019 Tuesday, April 9, 2019
April 2019 Friday, May 3, 2019 Tuesday, May 7, 2019 Wednesday, May 8, 2019
May 2019 Wednesday, June 5, 2019 Friday, June 7, 2019  Monday, June 10, 2019

 

PDF Available FY19 Monthly Closing Schedule